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How to change your Property Manager
How do you change your Property Manager? A step-by-step guide for co-owners
Are you dissatisfied with the current management of your building, or is the current manager's contract nearing its end?
Changing your Property Manager is often easier than expected. Although a property management contract is legally limited to a maximum term of three years, the transition does require a strict procedure according to the law on co-ownership.
In this article, we explain how to make the switch in four clear steps to a professional partner that truly represents the interests of your Owners Association (Owners Association).
Step 1: Officially submit the agenda item
To appoint a new Property Manager, this subject must be included on the agenda of the General Meeting (GM). You cannot decide this on the spot under 'miscellaneous'.
- Timing: Submit your request in writing to the current Property Manager.
- Deadline: This must be done no later than three weeks before the fifteen-day period in which the meeting takes place.
Tip: Ensure you have already requested quotes from potential new managers in advance, so that co-owners know what they are voting on.
Step 2: The vote at the General Meeting
During the GM, a vote is held regarding the dismissal (or non-renewal) of the current Property Manager and the appointment of the new candidate.
- Majority: A simple majority (50% + 1) of the present and represented votes is sufficient.
- Decision-making power: The choice of a new Property Manager is an exclusive competence of the general meeting; the current Property Manager has no say in this.
Step 3: The official appointment
As soon as the majority agrees on the new Property Manager, the decision must be formalized. During the meeting, one co-owner (often the chairman of the GM) is usually mandated to sign the new contract. This makes the appointment legally binding, allowing the new manager to start immediately.
Step 4: A carefree administrative transfer
A professional Property Manager handles the transfer behind the scenes. This includes:
- Requesting the complete file (accounting, plans, contracts with suppliers).
- The transfer of the Owners Association's bank accounts.
- A thorough audit of ongoing files.
A smooth transfer is crucial for the continuity of management.
This ensures residents experience no disruption from the change and the Owners Association gets the fresh start it deserves.
Looking for a transparent and proactive Property Manager?
Would you like to know more about the possibilities for your building or are you looking for a Property Manager who prioritizes communication and efficiency?
Contact us today for a non-binding quote or advice on your transition.
Did you know?
If the Property Manager refuses to include an agenda item or fails to convene the GM in a timely manner, co-owners (holding at least 20% of the shares) can convene the meeting themselves.
A healthy Owners Association starts with clear communication and proactive management. Make the switch to transparency, choose Parte
Work with Parte
Will you also choose Parte?
At Parte, you get the best of both worlds: the personal approach of a local team that knows your building, and the strength of a professional group. One dedicated contact person, pooled expertise, and modern technology that a solo Property Manager cannot match. Request a non-binding quote today.
